How to maximise your productivity when working remotely

The current coronavirus situation has forced millions of people across the United Kingdom to move from a fixed-office environment to a remote working set-up. Not only has this happened practically overnight, but for many it’s happened without the luxury of planning.

Our business has worked closely in supporting those who have made the decision to transition, either from larger corporate environments or from a home-working situation, into our coworking space. We are uniquely positioned to offer perspective on how to embrace this change of set-up.

We have put together this guide to offer our advice and tips to maximise your productivity when working remotely.

1. Dividing your time to maximise productivity

Often, when moving from one working environment to another, we lose a unique structure that only exists within that particular space.

For example, your physical position within your previous environment could have led to a morning chat with a particular person. Maybe you chose to have your lunch break at a time when the office kitchen was less busy or you opted to make most of your calls towards the end of the day, when there were less people to disturb.

These may seem like minor things that shouldn’t affect your productivity, but all of these subtle behavioural patterns will change when you move from one working environment to another which can disrupt your productivity.

It is vital that you give yourself some structure to every working day, particularly when you are still adapting and establishing these changes. Moments of pause, breaking at regular intervals and portioning work tasks are all ways you start to take control of the time within your new environment.

If you are struggling with this, try defining the core tasks of your day and set clear divisions in time with short breaks in between.

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At StonesThrow, we understand the need for clear physical division between work areas and breakout spaces. We have created a zonal system in our coworking offices, giving our clients space to move away from their desks into a less formal, comfort area. Even when used for five minutes between tasks, we have found this can greatly increase productivity. Why not use the same approach at home? Reward yourself when finishing a key task with five minutes of breakout time in another room or on the sofa.

2. Set your priorities and maximise productivity

For many, working remotely will also mean working alone or with others that are not involved in their business. This will put the emphasis on yourself to set your own priorities and remain disciplined to achieve your goals.

Unfortunately, when it comes to organisational skills, there is no one universal solution. Everyone will have an individual approach to ensuring they stay as productive as possible. For some it may help to ensure a good supply of post-it notes, for others a clear and concise spreadsheet of daily tasks will help to keep you on track.

If you are someone that has previously relied on those around you or the systems in place within your office environment to keep track of your goals, this change could be a particular struggle for you. We’ve put together a simple daily task tracker spreadsheet to help you prioritise your tasks and maximise your productivity.

3. Stay comfortable and healthy

This one might sound obvious, but it can be one of the most difficult to maintain, especially within a new working environment. Making sure that you are comfortable at your new desk is vital when creating a new environment that is going to keep you productive for the long term.

It may have been something that was dealt with by your health and safety manager before, but now you’re working on your own it’s your responsibility to make sure you are safe and avoiding long term injury at your desk. That niggling back ache you’re having now could seriously affect your productivity in a few weeks’ time.

We have put together a guide on ‘The correct way to set up your workstation to avoid long term injury’ which brings together all the best advice from experts in the field.

Alongside workplace health, it’s important to maintain a healthy and balanced lifestyle when you are working remotely.

A perk of remote working can mean either working from home or from a coworking environment that is perhaps much closer to home that your previous office. This is great, but you should always remember to take regular exercise and maintain a healthy balanced lifestyle to ensure your productivity levels are maximised when you are working.

If your commute used to be a part of your daily exercise then consider replacing this with another form of exercise at a different point in the day for example.

4. Make the most of the productivity tools that are available to you

There are a huge range of tools out there to help and assist in remote productivity.

We have put together a separate guide of ‘5 of our favourite remote software products that could help to boost productivity’ which you may find useful.

At StonesThrow, we are used to working with our clients to help them maximise their productivity when moving from their previous working environment and into our shared office space.

We welcome our members to impart their knowledge to each other, both through meaningful business connections and via our Productivity Hub.

If you are an existing member of StonesThrow, please feel free to submit your articles to help advise on your industry related tips that can help with productivity. If you are not currently a member of StonesThrow and would like to find out more information about our coworking space located in Crowborough contact us today on 01892 710968 or email hello@stonesthrow.work